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What is the difference between due date, to-do period, status & last activity?
What is the difference between due date, to-do period, status & last activity?

There are a number of dates and statuses that are applied to a to-do item, all playing an important role.

Lachlan Macindoe avatar
Written by Lachlan Macindoe
Updated over a week ago

A to-do item can have the following dates or descriptions applied to it, to help you manage your day:

  • A due date is the day which the item is due. You can change this date by selecting the to-do item options menu and selecting "change due date".

  • The to-do period helps you understand when you are going to work on it. Within your To-do, you can see these periods: "Today", "This week", "Next week" and "Later".

  • Status refers to the progression towards the completion of the item — it can be Planned, In progress, Waiting, Completed or any of your chosen workflow statuses.

  • Last activity shows the last time the item was updated.


I am assigned a note with a to-do date of June 20th (for all intents and purposes, 20 days from now), so it appears on my to-do list in the Later period.

The to-do date is June 20th, but I might decide I need to start working on it sooner. So I drag the item to This week and am asked to choose a day this week, which will become the item's new to-do date. I choose June 3rd.

I then add a reply to the note to get help from a colleague. This will update the last activity part of the note, but will have no impact on all other timeframes.

When I mark this item as complete, the due date will remain, the item will appear in Completed, it will show up as complete (with a timestamp), and the last activity will be the day I checked it off.

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