Karbon’s eSignature functionality transforms the way you manage documents, providing a secure and efficient method for requesting and collecting electronic signatures. It is designed to integrate seamlessly into your workflow, ensuring compliance, speed, and simplicity.
Features of eSignatures in Karbon:
Simple Setup: Add signature fields, initials, and date placeholders directly to documents within Karbon.
Multiple Signers: Assign signature roles to multiple recipients in the same document, even specifying the signing order if needed.
Customizable Notifications: Automatically remind clients to sign pending documents, reducing delays.
Real-Time Tracking: Monitor document status, from sent to sign, directly in Karbon.
Secure and Compliant: Legally binding eSignatures with encryption and audit trails ensure regulatory compliance.
How It Works
Create an eSignature Request:
Navigate to a work item and select “Add Task.”
Choose “eSignature Request” from the dropdown.
Prepare Documents for Signing:
Upload files (PDF or DOCX) or drag and drop them into the eSignature request.
Customize the package name for easy identification by recipients.
Choose Recipients and Roles:
Select individuals from your Karbon contacts.
Assign roles (e.g., signatories or CC recipients).
Add Placeholders for Signatures:
Drag and drop placeholders for signatures, initials, dates, or checkboxes into the document.
Assign placeholders to specific recipients.
By default, placeholders other than signatures (such as initials, dates, and checkboxes) are not required.
To mark a placeholder as required:
Click on the placeholder.
Select Properties.
Under Settings, check the Required box.
Send the Request:
Customize the email message or use the default template.
Click “Send” to deliver the eSignature package.
Best Practices for eSignatures:
Clearly define signature locations for clients to avoid confusion.
Use automatic reminders for time-sensitive documents.
Combine eSignatures with document templates to save time on repetitive tasks.