Skip to main content
All CollectionsBilling & PaymentsHow-to
Track Outstanding Invoices with the Receivables Summary
Track Outstanding Invoices with the Receivables Summary

Monitor outstanding invoices easily with Karbon Billing's Receivables Summary. Streamline your cash flow management effortlessly.

Erin Jamison avatar
Written by Erin Jamison
Updated this week

Introduction

Effectively managing receivables is crucial for maintaining healthy cash flow. The Accounts Receivables Summary offers a streamlined way to track and prioritize outstanding invoices, empowering you to stay on top of your financial operations with ease. This guide walks you through utilizing the Receivables Summary to gain valuable insights and take proactive steps toward improving your receivables management.

Receivables Summary

The Receivables Summary provides an overview of outstanding debts across all clients:

  • Debt Age Analysis: Displays debts categorized into 30-day buckets, with an option to filter by Client Manager or Owner.

  • Visual Representation: A chart visualizes debt distribution by age, aiding in identifying high-risk overdue debts.

Please keep in mind, this page will include debt for hidden contacts in the totals, but not in the summary by the client (unless the viewer has access for that hidden contact).

Receivables Client Breakdown

Below the summary chart, the Receivables section lists debts by Bill To contacts:

  • Detailed List: Each entry shows debts associated with specific clients invoiced through Karbon Billing.

  • Navigation: Clicking on an entry navigates to the Client Statement for detailed information.

Client Statement

The Client Statement provides comprehensive details of invoicing and payment history for a specific client:

  • Activity Breakdown: Lists invoices, payments, and future credit notes (when applicable), with a monthly breakdown of transactions.

  • Invoice Details: Each invoice entry includes status and outstanding amounts, linking directly to the invoice for further action.

Downloading Client Statements

Users with Billing access can easily download a client statement as a PDF, allowing you to save, share, or print the statement directly from the Receivables detail page.

Manual Payments

Manually record payments against outstanding invoices directly from the Client Statement:

  • Recording Payments: Access the payment option from the menu associated with each invoice entry.

  • Transaction Log: Displays a chronological log of all invoicing and payment activities, culminating in a running balance.

Did this answer your question?