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Time & Budgets Settings
Time & Budgets Settings

Set and manage time budgets in Karbon, track hours, generate reports, and monitor project progress efficiently.

Ian Vacin avatar
Written by Ian Vacin
Updated over 5 months ago

To find Time & Budgets Settings, go to Main Menu > Settings > Time & Budgets.

In Time & Budgets, you can activate options such as time tracking, budgets, and expenses.

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Time Tracking

Steps to set up Time Tracking:

  1. Navigate to Settings:

    • Go to Main Menu > Settings > Time & Budgets.

  2. Activate Options:

    • Select the features you want to enable: time tracking, budgets, and expenses.

  3. Time Tracking Configuration:

    • Choose Tracking Scope: Decide whether to track time by Work only or both Work and Contacts.

    • Enable Timesheet Approval: Decide if timesheets need to be submitted for approval. When enabled, the Time & Budget tabs will show the Time Entry Report section for adding time entries.

  4. Set Up Permissions:

    • User Permissions: Configure permissions (e.g., Time Administrator) to allow designated colleagues to review, comment, deny, and approve timesheets.

  5. Restrict Roles for Time Entries:

    • Role Restrictions: Admins can limit users to record time only against their assigned roles, preventing billing errors and reducing the need for corrections.

If integrating with QuickBooks Time, note that timesheet approval is not permitted in Karbon and rather is delegated to be completed within QuickBooks Time.

Budgets

Steps to turn on and configure Budgets:

  1. Navigate to Settings:

    • Go to Main Menu > Settings > Time & Budgets.

  2. Activate Budgets:

    • Turn on Budgets to track estimates for either Time or Time and Dollars.

  3. Configure Time Budgets:

    • If you choose Time, the Time & Budgets tab will display the Budget Overview and Budget by Team Member/Role/Task Type for work items.

  4. Configure Time and Dollars Budgets:

    • If you choose Time and Dollars, access Fee Settings to view billable amounts for fixed fee, time & materials, or non-billable work.

  5. Adjust User Permissions:

    • For dollar tracking, adjust user permissions to control who can view the rates on your team.

Best Practice Tip: If you choose dollars, you can adjust user permissions to decide who on your team can view the rates.

Expenses

Turn on expenses to track against work and contacts. Once enabled, you will find an Expenses area on each Work and/or Contact that allows you to Add Expense and specify a description, cost, amount billable and the date the expense was incurred.

Please keep in mind like all Settings changes, these will be activated across your entire team.
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