For each work template or work item, you are able to specify how you collect fees from the client when completing the work on the Time & Budget tab or editing a work template in the Budget tab.
Note that the Budget tab within work templates and Time & Budget tab within work and contacts will only display if the Time & Budgets feature is turned on in Settings.
There are three choices to choose from:
- Time & materials. Choose this to build up your billable amount for a job as you track time for the job. Your budget will reflect what you estimate and your Fees - Time & Materials will grow as the actuals grow.
- Fixed fee. When selected, the Fees - Fixed Fees total shown will show the full amount of the fixed fee vs. increasing over time like with Time & Materials. The Budget amount will look different to your fixed fee amount as is based on your estimated time and relative dollar amounts to calculate. In almost all cases, your budget should be less than your fixed fee total unless it is a loss leader service item (e.g. 1st month of advisory vs. ongoing advisory).
- Non-billable. When non-billable is selected, the Fees section on the Budget Overview will disappear since no fees will be collected for this work item.
When using Fees, you will also see a total on the Work (kanban) view calculating the total for all collected fixed fees plus all budgeted time & materials engagements. Use the filter on the Work (kanban) view to select the type of Fees to narrow down to see.
Note: this pertains to your estimated fees on the work. Whether actual time spent is calculated as billable or not is controlled by your Task Types.